Welcome to our website! This guide will help you set up or configure your webmail in Outlook or Gmail. Many people find this process difficult and tricky, so we’ve made these instructions as simple as possible.

What is POP and IMAP?

The most important thing to know before setting up your webmail is the difference between “POP3” and “IMAP”.

POP3 (Post Office Protocol) does not store emails on the server. It downloads emails to your device and usually removes them from the server, so you can only view the emails on the device where they were downloaded. In Outlook, emails are typically removed from the server once they are downloaded locally. However, in Gmail, you have the option to keep a copy of the emails on the server even after they are downloaded, so you can access them from other devices or webmail.

IMAP (Internet Messaging Access Protocol) stores emails on the server. This lets you access and manage your emails from any device or webmail.

Setting up mail in Outlook

Here’s a step-by-step guide to help you connect your Webmail with Outlook

1. Launch Outlook and click on “File” in the upper left corner.
2. Click on “Add Account” under Account Information.
3. Enter Email Address then click on “Advanced options” then select the checkbox “Let me set up my account manually” and click on “Connect“.
4. Enter your full name and Webmail email address.
5. Choose your account “POP” or “IMAP” (IMAP is generally recommended for better synchronization).
6. Provide the incoming and outgoing server details, port numbers, and select the SSL/TLS encryption method.
7. Select the checkbox “Require login using Secure Password Authentication” and press “Next”.
8. Enter your webmail email password then click on “Connect”.
9. If you receive notification “Successfully Account Added”, click “Close” and then “Finish.” then account setup is completed.

Setting up mail in Gmail

Here’s a step-by-step guide to help you connect your Gmail Account.

1. Login your Gmail Account.
2. Go to “Setting” (Click on the gear icon in the upper right corner and select “See all settings”).
3. Click on the “Accounts and Import” tab.
4. Under the “Check mail from other accounts” section, click “Add a mail account”.
5. A new window will be open. Enter your Webmail email address and click “Next”.
6. Select “Import emails from my other account (POP3)” and click “Next”.
7. Enter username (your email address), your email password, POP Server details then Checkbox “Leave a copy of retrieved messages on the server, Always use a secure connection (SSL) and Label incoming message”. Then Click “Add Account”.
8. Account is added. But we also have to send emails from your Webmail address using Gmail. So, select “Yes, I want to be able to send mail as your email address” then click on “Next”.
9. Confirm your name and treat your email as an alias. Click on “Next”.
10. Enter SMTP server details, username (complete email address), password, port number and select port no and click on the “Add Account”.
11. You will receive a verification code on your webmail email address. Either click on the link in the email or copy the verification code and click “Verify”.
12. After this, Your Webmail is connected to your Gmail account. You will see your domain email address in the Send mail and the Check mail from other accounts sections.

Note that Gmail checks for new emails from external accounts at intervals of 30 to 60 minutes, which can cause delays. But, you can manually fetch emails in Gmail. Here’s how you can do it:

1. Click on the gear icon in the upper right corner and select “See all settings”.
2. Click on the “Accounts and Import” tab.
3. Under the “Check mail from other accounts” section, Click on “Check mail now”.
   This will prompt Gmail to immediately fetch emails from your Webmail account.

Thank you for choosing Saini Web Experts for your email setup needs. We hope we were able to help you set up your email account successfully.